Management Response

: Regional Office for Asia and the Pacific (Thailand)
: 2017 - 2017 , Regional Office for Asia and the Pacific (Thailand) (RO)
: Regional meta-evaluation
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: Regional Office for Asia and the Pacific (Thailand)
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UN Women in Asia and the Pacific is committed to learning from evaluation. Thus, this first meta-analysis of evaluation reports was commissioned by the Regional Office with the aim of contributing to UN Women's knowledge on what works to advance gender equality and women's empowerment in Asia and the Pacific. The meta-analysis provides evidence-based information based on the aggregation and synthesis of the recurrent findings, conclusions, lessons learned, good practices and recommendations from the evaluation reports completed between 2011-2016. Given the broad timeframe of reports analysed, it should be kept in mind that many steps have already been taken or initiated to address the recommendations of the meta-analysis. Also, many of the issues raised by the report require coordination with Headquarters given the established corporate requirements. Finally, the majority of evaluations reviewed were country level evaluations and thus some of the issues raised may be more pertinent to country level work. Nevertheless, the meta-analysis provided useful recommendations for future programming at a critical time, as it was conducted towards the end of the Strategic Note cycle of the Regional Office and will feed into the drafting process of the new Strategic Note. The recommendations of the meta-analysis are insightful and mostly accepted by the Regional Office. The key actions may be refined through the new Strategic Note.

: Approved
Recommendation: Ensure that future programmes apply partnership-based models of programme design that are partner/stakeholder-driven and are based on solid analysis and evidence in order to ensure relevance, effectiveness, sustainability and adherence with a human rights-based approach. A particular focus should be on undertaking comprehensive gender analyses, baseline assessments and capacity assessments during the design phase of longer-term programmes in order to ensure that they are based on qualitative and quantitative analysis.
Management Response: UN Women's RBM guidelines follow UNDG RBM guidelines, which provide the direction to UN development agencies on how to conduct planning, monitoring and evaluation. Critical elements of UN Women's RBM approach include inclusive and evidence-based planning through-out the programming cycle, which implies that partners and stakeholders are engaged at the planning, monitoring, implementation and evaluation stage of each programme and project. UN Women's inter-agency coordination mandate and approach to programming in the UN system at regional and country level further strengthen the UN systems coherence, joint programming (including UNDAF and joint programmes) and accountability to advancing international, regional and national priorities for GEEW. Given that the meta analysis was conducted on evaluations between 2011 and 2016, it is important to note that this period has seen significant investment by UN Women in RBM and its partnerships approach, corporately and in the region (See the management response to the MOPAN evaluation 2014 and the "Corporate Evaluation on Strategic Partnerships 2016, for evidence of this), including through capacity development (of individual staff through training; investing in institutional structures to support strategic planning, monitoring and reporting and evaluations; and the roll out of M&E systems - RMS, LEADS, DAMS) and creating space for civil society and other partners engagement through the establishment of civil society advisory groups where appropriate. In Asia and the Pacific, UN Women uses evidence from evaluations, reviews and analyses of reporting and engages in consultations with partners to inform its Strategic Notes and component project documents. UN Women in Asia and the Pacific applies Theories of Change at programme and project level, based on a solid engagement of partners through its programme/project cycle, as demonstrated by flagship projects and Strategic Notes developed in 2016/17. In addition, UN Women in Asia and the Pacific ensures that Strategic Notes and projects are based on existing quantitative and qualitative data (including recommendations from Human Rights Treaty bodies such as CEDAW). In recognition of the limited availability of accurate and comparable data on the advancement of GEEW (globally and within national statistical systems), UN Women's programmes and projects in the region increasingly seek to address the dearth of gender statistics and data in project activities at inception and through capacity development efforts with national partners. Indeed, the roll out of a regional project on gender data and statistics should support these efforts. New methodologies to measure prevention of VAW are also being tested in the region.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Promoting inclusiveness/Leaving no one behind
Organizational Priorities: Partnership
UNEG Criteria: Relevance
Key Actions
Responsible Deadline Status Comments
UN Women in Asia and the Pacific, as part of the regional UNDG and United Nations Country Teams, will extend its work within the framework of the UNCT, and its broad partnerships to ensure comprehensive gender assessments and analysis is conducted as part of the UNDAF cycle, including (i) to ensure better and more comprehensive understanding, ownership and support to GEEW across multiple partners, and (ii) to further highlight UN Women's contribution to key results and relevance within a broader and longer-term partnership approach/ context. Indeed UN Women has taken a lead role in developing the new UNDG UNDAF guidance, including to address this issue, and will support the role out of key actions to support the development of evidence based (joint) programming approaches at national level UN Women RO and CO's 2022/12 Ongoing SPE Coordination Training 18-19 Oct. 2018 Topics: GEEW coordination and gender mainstreaming tools in UNDAFs for COs. Attendees from UNW, UNFPA, RCOs for 17 countries in the region. In 2019 SPE intends to continue the above coordination training to support GEEW mainstreaming in UNDAFs for roll-out countries and to continue to conduct analysis and monitor and gender-related JPs and UNDAFs to better position UNW at country levels.
UN Women in Asia and the Pacific will further strengthen its engagement with national human rights processes and institutions to ensure the further institutionalization of partnerships that support the integration of human rights in UN Common Country Assessments, Strategic Notes and project level assessments to strengthen its HRBA. UN Women RO and CO's 2022/12 Ongoing In the framework of the Programme Women's Access to Justice, UN Women, ICJ and OHCHR will partner with National Human Rights Institutions including Komnas HAM in Indonesia, the Commission on Human Rights of the Philippines, the Human Rights Commission of Sri Lanka to increase their capacity to support women to access justice at the national and local level.
UN Women in Asia and the Pacific will continue to strengthen the measurement of data and evidence to support programming and projects through the roll-out of regional and national components of the global flagship programme on gender data and statistics UN Women RO and CO's (Nepal and Bangladesh) 2022/12 Ongoing The MEWGC programme in Asia and the Pacific includes region-wide activities as well as targeted support to countries. At the regional level, a Subgroup on gender statistics has been established under SIAP’s Network of statistical training, which will work towards developing a regional standardized training curriculum on gender statistics and will promote its implementation through statistical training institutes across the region. In addition, UN Women has established a close partnership with ESCAP’s Statistics division to implement segments of the programme pertaining to international coordination and to promoting user-producer dialogue. Thus, a proposal was submitted to ESCAP’s Committee on Statistics for UN Women to be allowed to participate and influence each of the Committee’s thematic work streams. This will also lay the foundation for UN Women to evaluate whether there is a need and an appetite for the establishment of an inter-governmental group on gender statistics. At the country level, UN Women APRO is providing support to countries on request. For instance, training was provided to Nepal on Time Use Survey methodology and wider understanding of gender statistics. Similarly, technical support is planned in the coming months to China on gender statistics and violence against women, to Pakistan on labor force and economic empowerment statistics, and to multiple countries in Asia-Pacific on the use of SDMX for data and metadata exchanges. Complementary to this work, the UN Women in partnership with UNEP wil implement a regional project on gender mainstreaming in climate change and DRR policies in three focus countries: Bangladesh, Cambodia and Vietnam and across the region. One of the project priorities is capacity building and provision of technical expertise on generation, use and application of gender statistics for policy making in climate change and DRR thematic areas.
UN Women in Asia and the Pacific will continue to strengthen and apply the Theory of Change approach in the development and implementation of its Strategic Notes and projects documents - which includes a broad partnership-based model UN Women RO and CO's 2022/12 Ongoing The Planning Team has been providing training to the CO's, such as the training on the Strategic Note (SN) roll-out to Indonesia, Cambodia, Myanmar, RO and ROAP. They have continued to provide continuous training within Programme and CO's to be more rigorous in applying the Theory of Change within the SN. The application of Theory of Change was incorporated into the WEE design for the EU funds for 2018. In the project development, China, Thailand, and the Philippines, applied a greater articulation of the TOC and R-PAC. Training was provided on the use of TOC and Results Based Budgeting (RBB) in the AWP development based upon request from Bangladesh and China. The Planning team has provided to thee 2018 AWP's.
Recommendation: Explore ways to further diversify programmatic partnerships, particularly in relation to engagement with men, the judiciary, media, marginalized and vulnerable groups. In the context of the region, strategies to increase partnerships with the private sector are particularly relevant and necessary and UN Women should consider a process to harvest input from past private sector partners in order to identify future opportunities and the best modes for cooperation.
Management Response: While UN Women in Asia and the Pacific has several examples of substantive programming engaging men, the judiciary, media, marginalized and vulnerable groups, the meta analysis highlights some pertinent points in terms of systematizing, scaling up and furthering this engagement. Indeed, this is a corporate priority as highlighted in the management response of the global corporate evaluation on strategic partnerships conducted in 2016, which underscores that "UN Women corporately recognizes that diverse strategic and catalytic partnerships are a prerequisite for UN-Women to achieve and scale up results. Through engagement with partners, UN-Women: supports movements for gender equality; advocates for gender equality commitments from decisionmakers at all levels; expands constituencies for gender equality; convenes partners against discriminatory social norms; and builds institutional partnerships and mobilizes resources to support UN-Women’s work and gender equality more broadly". UN-Women recognizes the need for a strategic partnership policy framework at corporate level and is committed to developing one, including in the region.
Description:
Management Response Category: Partially Accepted
Thematic Area: Not applicable
Operating Principles: Resource mobilization
Organizational Priorities: Partnership
UNEG Criteria: Relevance
Key Actions
Responsible Deadline Status Comments
As part of Strategic Note and project development, continue to strengthen the regional vision for strategic partnerships and consult with rights holders, and in particular marginalized groups, including migrant women; youth; and women affected by HIV/AIDS. RO and CO's 2022/12 Ongoing The Planning Team has provided special attention and in-country training to China, Philippines and the urgent need in Fiji MCO in the development of their Prodoc that applied a strengthened vision including a stronger Theory of Change.
Conduct a review of UN Women's engagement with the private sector in the region to feed Into a strategy for effective private sector engagement and support. RO 2018/12 Ongoing UN women implements jointly with UNEP a regional project on gender mainstreaming in climate change and DRR policies with the focus on three countries: Bangladesh, Cambodia and Vietnam and across the region. Under this project, UN Environment will work closely with women entrepreneurs and small business owners on access and use of renewable energy for trans formative livelihoods at the community level.
Recruit a resource mobilization and partnerships lead for the RO to strengthen regional vision, strategy and policy implementation through the development of a partnership strategy focusing on engaging new sectors and vulnerable groups. RO 2018/12 Ongoing The recruitment was completed, and Maria Guimaraes joined ROAP in Feb. 2018 The partnership strategy is under development to go hand in hand together to go with the approved SN 2019-2021. The baselines and analysis have been completed as well as the market strategy.
Continue to expand evidence based programming on access to Justice, including working with the judiciary. RO and CO's 2022/12 Ongoing Based on the studies on women's access to justice (A2J) in plural legal systems that were conducted in Myanmar, Vietnam, South Asia, Indonesia and the Philippines, a mapping on Women's Access to Justice in Asia and the Pacific: Bridging the gap between formal and informal systems id being conducted (Oct. 2018-Feb. 2019) in Timor Leste , Indonesia, Nepal, Sri Lanka, Philippines and Vanuatu.
Recommendation: Deepen partnerships and coordination, including through increased joint programming, in order to leverage UN Women’s comparative advantage, strengthen depth of expertise offered and maximise efficiency.
Management Response: UN Women in Asia and the Pacific has seen an expansion of joint programming in the region during the period under review, recognizing that involving key stakeholders and deepening partnerships is crucial for achieving results for women and girls. Indeed, the collaborative co-creation of projects by multiple partners is a crucial part of its current modus operandi, as demonstrated, inter alia, by a number of projects designed and agreements finalized in 2017. As per UN Women's Corporate Evaluation on Strategic Partnerships, UN-Women agrees with this recommendation. In addition, a full evaluation of UN-Women’s implementation of its coordination mandate was finalized and submitted to its Executive Board in September 2016. In response to the evaluation of UN-Women’s coordination mandate and its strategic partnerships approach, the organization is already addressing elements reflected in this recommendation.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Not applicable
Organizational Priorities: UN Coordination
UNEG Criteria: Effectiveness
Key Actions
Responsible Deadline Status Comments
Strengthen the integration of GEEW in UN Common country programming processes, including the UNDAF and joint programmes, through, inter alia, supporting the implementation of the gender scorecard in order to deepen joint programming, broaden and deepen partnerships and advance the coordination of results for GEEW at national level. RO and CO's 2022/12 Ongoing SPE Coordination Training 18-19 Oct. 2018 Topics: GEEW coordination and gender mainstreaming tools in UNDAFs for COs. Attendees from UNW, UNFPA, RCOs for 17 countries in the region. In 2019 SPE intends to continue the above coordination training to support GEEW mainstreaming in UNDAFs for roll-out countries and to continue to conduct analysis and monitor and gender-related JE's and UNDAFs to better position UNW at country levels. As such, UNCT SWAP Gender Scorecard training for 14 COs including RCOs was held in March 2019. The RO is encouraging and facilitating CO/POs to implement the Common chapter through the regional inter-agency working group that aims to provide countries TA to countries.
The RO will continue the current trend of conceptualization and co-creation of larger multi-stakeholder programmes to leverage the expertise and comparative advantages of key partners (including development partners, the UN system and national partners), and maximise synergies between different projects. RO 2022/12 Ongoing Use of platform of R-PAC to ensure quality feedback to the offices and in-country support for strategic planning and coordination, PS, RMS (Janneke), training and technical assistance provided to the inception process for the Prodoc an AWP. A quarterly KM coordination product on good practices eg. Bangladesh Gender Responsive DRR. Co-creation with partners materialized in the regional programme on:1. Climate Change; 2. Access to Justice, and ; 3. Cox Bazaar in Bangladesh as well as a proposal being drafted for a Joint Programme with UNDP in Rakhine, Myanmar for funding from Canada UN women started a new regional project that is implemented in partnership with UNEP on gender mainstreaming in climate change and DRR policies. The project is building on priorities, strategic alliances and mandates of two UN agencies and benefits from learnings and experiences accumulated by both organizations. In addition, UN women is making efforts to collaborate with UNDP in the area of gender responsive budgeting and climate change mainstreaming in sectoral development policies.
Recommendation: Continue building and leveraging platforms for South-South knowledge exchange in order to continue the process of learning and innovating in the space of gender equality. UN Women should further expand these platforms to include more countries from the region, more stakeholders from the participating countries, and more UN agencies. Regional and country-level Funds are in a unique position to access information and insights from a wide range of actors and activities across numerous, diverse countries.
Management Response: UN Women in Asia and the Pacific successfully uses its triple mandate to support south-south collaboration, knowledge sharing, and policy advocacy by providing demand driven evidence based support to regional and sub-regional bodies. Recent examples at the regional level include collaboration with ASEAN under the regional CEDAW and EVAW projects. UN Women will continue to provide technical expertise and strengthen these platforms with its partners, including: ESCAP; AP Forum on Sustainable Development; APEC; ASEAN, SPC, PIF, etc. UN Women is in agreement that it is in a unique position to strengthen south-south collaboration through (intra) regional initiatives including the promotion of dialogue and knowledge sharing between government, academia, civil society and the Private sector AND; regional Intergovernmental platforms (ie. ASEAN; ESCAP), while ensuring key linkages to national and cross-border learning and knowledge exchange.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: South-South cooperation
Organizational Priorities: Operational activities
UNEG Criteria: Effectiveness
Key Actions
Responsible Deadline Status Comments
Develop, disseminate and implement a measurable (intra)regional south-south approach to ensure concerted and dedicated advancement in this area. RO & HQ to provide guidance 2022/12 Ongoing HQ to develop as a corporate guidance.
Ensure that new regional /multi-country projects have embedded south-south knowledge exchange with a broad range of stakeholders. RO planning and programme teams, and respective regional project management units 2022/12 Ongoing Regional EVAW project has been implementing this by facilitating learning among project countries (UN Women staff and their stakeholders) and sharing tools and guidance notes, for example in the implementation of costing studies, monitoring of NAPs, and school based prevention work. The regional migration project has been implementing triangular sharing/cooperation among UN agencies and recruitment agencies, to share data, good practices and lessons learnt. This culminated in joint policy advocacy on many issues related to rights of women migrant workers the development and identification of a 'model contract' that was officially presented as part of the Colombo process. The regional project on the prevention of Violent Extremism also has an embedded knowledge sharing component. UN Women in partnership with UNEP implements a regional project on mainstreaming gender equality in climate change and DRR policies. The project focuses on exchange of technical expertise and learning among three countries: Bangladesh, Cambodia and Vietnam and also across the region in the context of the South-South exchange and collaboration.
Staff participate in Communities of Practice (Cops) to share good practices. RO, CO/POs 2022/12 Ongoing Staff participate in CoPs led by HQ on resource mobilization, inter-governmental coordination, and so on. A regional CoP on evaluation is beginning to form. The SPC team is planning to conduct a bi-annual monkey survey is to consolidate and analyse UN Women’s country-level initiatives to enhance gender-responsive SDG localisation and implementation, including efforts to monitor and report progress on gender-specific SDG indicators under goal 5 and other goals, good practices and key lessons learned to advance UN Women’s position/work in this area. Based on country level information, SPC aims to analyse regional trends to identify the key areas of work that UN Women have been engaged at the regional and country level as well as our comparative advantage in those areas. The survey has been designed but needs for a review and approval. Planning to do this in 2020. The Regional Operations Training held in May 2018, Bangkok was considered a COP to share good practice in HR, Finance, Procurement, Security and ICT.
Recommendation: Conduct a review of the Funds administered by offices within the region (including the China Gender Fund for Research and Advocacy, the China Gender Facility for Research and Advocacy Fund, the Pacific Regional EVAW Fund and the EVAW Special Fund in Afghanistan) and consider conducting a meta-analysis of project results in order to identify a more strategic and sustainable approach to how Funds are managed and implemented. Examine and draw upon existing evaluations of other funds outside the region as well as the experience of the global funds (the Fund for Gender Equality and the Trust Fund) in order to benefit from identified lessons learned and good practices.
Management Response: UN Women in Asia and the Pacific recognizes that while the funds mentioned are directly managed by the respective country programmes / offices, interaction between the respective CO fund managers and ROAP could be further strengthened. The regional office commits to facilitating learning from the global funds administered at the regional level, as there is a wealth of relevant information that can be shared. This recommendation is partially accepted because the Fund for Gender Equality carried out a global evaluation and meta-analysis of evaluation reports during 2017-Q1 2018, thus, the ROAP will leverage these results instead of carrying out a new review or meta-analysis of the funds. Communication between the respective fund focal points will be encouraged in order to ensure that learning from the Funds informs broader programming.
Description:
Management Response Category: Partially Accepted
Thematic Area: Not applicable
Operating Principles: Knowledge management
Organizational Priorities: Operational activities
UNEG Criteria: Effectiveness
Key Actions
Responsible Deadline Status Comments
Facilitate a series of learning sessions on relevant points from the Global FGE evaluation & meta-analysis. Regional FGE UN Trust Fund for EVAW focal points 2019/12 Ongoing Learning and knowledge exchange on grant-making webinar to be conducted in Q4 2019. During this webinar, all grant-making colleagues from the region will be invited to participate and share their experience and lessons learned including the FGE M&R Specialist who will share the knowledge of FGE Meta/Evaluation and Assessment and Global Evaluation
Facilitate a series of learning/training sessions on the "toolbox" for fund management being developed by FGE, as well as knowledge and know-how from EVAW Trust Fund on grant-making and management of funds. Regional FGE UN Trust Fund for EVAW focal points 2019/12 Ongoing FGE and UNTF FP to discuss with programme team what knowledge would be most pertinent for them and from that starting point, begin to develop the "toolbox" on grant-making. UPDATE on the above comment: Taking into account the e-mail from the Programme Director Maria Noel, 28 Sept. 2018, to all programme staff which noted that in HQ they are finalizing the policy and roll-out , including guidance and checklists, for small grants as well as grant-making, both due by Dec. 2018, we will not embark on a separate/duplication of this process.
Recommendation: Ensure that future programmes are responsive to GEEW and human rights by identifying possible barriers to participation and designing tailored intervention strategies to maximize inclusion of target groups and stakeholders based on empowerment approaches. Increased attention is also needed to ensure that all future programmes are informed by, and designed to directly support, implementation of CEDAW Concluding Observations and other relevant human rights treaty bodies.
Management Response: All of UN Women’s programmes and projects in Asia and the Pacific aim to advance GEEW and seek to apply a HRBA approach. However, it is recognized that the operationalization of a HRBA could be strengthened by further expanding the inclusion of rights holders into programming, and by more systematically integrating the recommendations of treaty bodies and (national) human rights institutions into analysis and programming. Nevertheless, Good practices exist in the region in this regard (ie FijI, Nepal, India, FGE and trust fund projects) and UN Women will ensure this information is shared and informs new programming.
Description:
Management Response Category: Partially Accepted
Thematic Area: Not applicable
Operating Principles: Promoting inclusiveness/Leaving no one behind
Organizational Priorities: Operational activities
UNEG Criteria: Human Rights, Gender equality
Key Actions
Responsible Deadline Status Comments
Share and monitor good practices on applying HRBA and ensure these inform the development of strategic notes and project documents. UN Women RO and CO's 2022/12 Ongoing Quality Assurance through R-PAC, Pre-PAC, and Technical Review Communities, SN and AWP.
Continue to work with national governments and CSO's to support CEDAW reporting and implementation. UN Women COs 2022/12 Ongoing Nepal UNCT has submitted a confidential report to the CEDAW Committee and will be represented by our UN Women Deputy Representative, Gitanjali Singh, in Geneva Oct. 2018
Roll-out of HRBA training together with OHCHR/UNDG AP human rights advisor. UN Women RO 2018/12 Completed Held Webinar, "Human Rights Based Approach & Gender Equality" on 23 Mar. 2018 with attendees from UNW RO, MCO, and CO's. The presenters were from UN Women Regional Office for Asia and the Pacific Strategic Planning and Coordination Unit.
Ensure recommendations made by Human Rights bodies (CEDAW) and mechanisms (UPR) are integrated in new Strategic Notes and project documents. UN Women RO and COs 2022/12 Ongoing UN Women ROAP (WEE/Migration Unit) is a member of the ASEAN Task-force (led by the Ministry of Labour, Invalids and Social Affairs, MOLISA, in Vietnam) in a technical advisory role. This involves supporting the development of regional ASEAN Guidelines on Mainstreaming Gender into Labour and Employment policies, using CEDAW principles to set regional standards and concluding observations to establish a baseline for compliance at the country-level. This process was initiated in Sept. 2018 and will end in 2020.
Recommendation: Ensure the development and further strengthening of M&E systems and plans (i.e. realistically commensurate with resources, capacities and requirements) at the start of programmes, and the allocation of necessary resources (human/financial) so that they can be fully implemented to maximise efficiency and effectiveness. Examine ways to ensure that monitoring data and information is used to support broader organizational learning.
Management Response: UN Women in Asia and the Pacific agrees with the recommendation. Recognizing the importance of strong M&E for effective programme delivery/implementation, a dedicated Monitoring and Reporting unit has been created in the RO to support monitoring and reporting of the RO and of CO/POs. This unit will work closely with the Regional Evaluation Specialist to strengthen technical support and oversight in M&E. Also, RO/COs are making conscious effort to fully reflect the cost of monitoring and evaluation in project proposals, in line with the cost recovery policy.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Knowledge management
Organizational Priorities: Culture of results/RBM
UNEG Criteria: Efficiency
Key Actions
Responsible Deadline Status Comments
Continuously build capacity of RO and CO teams to ensure that proper indicators, baselines, targets, sources are in place. Planning FPs and monitoring FPs of RO/CO/POs 2022/12 Ongoing The RO is making certain that the new SNs of the RO, Cambodia, Indonesia and Myanmar have proper indicators. baselines, targets, sources and providing training assistance, where needed.
Ensure realistic MERPs are developed and monitored and update them biannually. Monitoring and evaluation FPs of RO/CO/POs 2022/12 Ongoing This is done in most offices but HQ may want to review the format of MERP to make it more functional.
At the project level, ensure realistic monitoring and evaluation plans established at inception of projects. Project managers with support from M&E FPs. 2022/12 Ongoing The forthcoming PROMISE project (WEE/migration unit) has designed a log frame with advisory support from the Regional Evaluation Specialist. It is being further refined with support from the M&E and strategic planning units. UN Women's Prodoc including M&E plan and log frame is linked to the overarching project framework (including log frame, baseline and indicators) developed by the donor (IOM). Budget, operating context, staffing arrangements and project scope were considered during the design of UN Women’s subsidiary components. The Safe and Fair, SAF, M&E plan was elaborated during the inception phase of the project and validated by the SAF Project Steering Committee meeting, held in BKK on the 4th of October. The plan will be using participatory and gender-transformative approaches– ensuring that not all M&E will be top down and that there will be effort to ensure diverse inclusion of women migrant workers. The M&E plan will also include elements of RBM and capacity development to ensure that partners are part of M&E, especially through data collection. There will be knowledge sharing through different platforms.
Data from monitoring is stored In the RMS. Data should be analyzed depending on the needs of organizational learning. HQ/RO thematic advisors should lead learning initiatives. 2022/12 Ongoing Data is stored in the RMS. RO M&R has been working with RO units and advisors to improve the quality of data.
Recommendation: Continue to examine ways to simplify and streamline internal administrative and operational procedures to avoid implementation delays and support flexibility in programme design and implementation.
Management Response: The Regional Office for Asia and the Pacific has led, and continues to lead, the region in identifying operational and programmatic bottlenecks, propose solutions and implement them, and/or escalate to HQ for intervention. In fact, a number of new business processes or innovations in management effectiveness have been initiated in ROAP and then introduced as good practice to other regions/corporately. A lot of initiatives to simplify and streamline processes and workflows have been implemented in both the regional office and AP countries, and this will continue going forward. Infact, several new business processes and innovations have been initiated in the ROAP and adopted as best practices in other regions and Globally.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Not applicable
Organizational Priorities: Operational activities
UNEG Criteria: Efficiency
Key Actions
Responsible Deadline Status Comments
Implementation of Sharepoint based workflow process improvements. Regional Office Corporate Leads 2017/12 Completed The Region has taken a Lead in Sharepoint based process Improvements over the last 2 years. A Helpdesk system by which all requests are properly tracked and monitored, with timelines was designed by the Regional Office and the same replicated in various offices both in the AP Region and in other regions. In addition, a Policy Advisory Tracking system was also designed, enabling a proper tracking and time allocative efficiency on the part of Policy Advisory Services. These 2 systems' benefit compelled HQ to adopt these 2 systems as Global systems.
Review procedures, policies and guidelines and propose to HQ a strategy for streamlining these to respond better to the needs of offices in the region. Regional Office Corporate Leads 2018/12 Ongoing As part of the drive towards operational and programmatic efficiency, the RO has been actively reviewing processes and workflows and coordinating with AP offices in a bid of ensuring processes a leaner and guidelines and policies efficiently respond to changing needs of offices. Consequently, various proposal documents have been sent to HQ for consideration, and there have been policy revisions as a result. The same process will continue, with the latest document having been compiled for remittance in September 2019. RO compiled Input/proposals for improvements and revisions to the PPG and corporate systems and submitted it to headquarters Programme division.
Recommendation: Ensure that future programmes contain clear exit strategies, designed with partners and stakeholders, that outline priority areas and strategies for continuation of results at the close of the programme.
Management Response: UN Women in Asia and the Pacific accepts this recommendation. Sustainability is a key criteria identified in the UN Women programme and operations manual for the appraisal of good projects and indeed UN Women’s capacity development support strives to ensure the sustainability and institutionalization of project initiatives at project finalization. However, limited predictability of sources of funding for project continuation, including due to shifting donor priorities, can hamper on-going demands and needs for financial or technical support. This calls for clear approaches for "Phasing out, down or over” of specific projects and programmes, including in the context of the UN reform.
Description:
Management Response Category: Partially Accepted
Thematic Area: Not applicable
Operating Principles: National ownership
Organizational Priorities: Operational activities
UNEG Criteria: Sustainability
Key Actions
Responsible Deadline Status Comments
In the context of UN reform, ensure that programmes have clear exit/transition strategies where relevant (based on key criteria). RO and MCO India (transition plan) 2018/12 Ongoing RO placed a senior staff to develop a transition pan for India. Planning provided clear guideline to SN in Prodoc on sustainability through quality assurance in R-PAC and technical review committee.
Disseminate criteria / guidance for project exit strategies In the POM . RO 2022/12 Initiated Advocating with HQ in the POM revision. Shared the draft template for exit strategy with headquarters Programme Division. Changes to the POM should be made by HQ.
Make sure that sustainability and exit strategies are articulated in project documents where applicable. RO and CO's 2022/12 Ongoing
Recommendation: Consider increased use of pooled funding in order to diversify funding sources, ensure a consistent approach with donors and ensure greater sustainability.
Management Response: Agreed, as per the UN reforms and in line with the corporate direction, UN Women Asia and the Pacific will take this on board.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Resource mobilization
Organizational Priorities: Operational activities
UNEG Criteria: Sustainability
Key Actions
Responsible Deadline Status Comments
Offices to ensure that 30% of all annual revenue targets are received through contributions related to joint programming (as per the SN Guidance Note 2017). UN Women RO and CO's 2022/12 Ongoing RO is encouraging COs to do more JPs taking advantage of the "Common chapter" implementation.
The incoming RM & Partnership Specialist will propose strategies for increasing engagement with donors, UN, government and other stakeholders in order to identify sustainable financing mechanisms for long-term results for GEEW. RO and CO's 2018/12 Ongoing The building capacity in various country offices including China and Bangladesh are in process. There have been webinars and on-site workshops in collaboration with Communications. RM has been providing tailored advice to each country office to enhance point of entry of donors. Initiated private sector strategy in Indonesia and Bangladesh with Unilever. Initiated prospecting in Hong Hong and mainland china. there has been a increased relationship with Korean and EU and other donors.
Recommendation: Country Offices should consider the conduct of Country Programme Evaluations. Such evaluations have been proven to support and inform MCOS/COs with more strategic and integrated programming and would position Country Offices well to systematically assess relevance, effectiveness, efficiency, sustainability and impact of programming in relation to UN Women’s strategic position and partnerships in the country.
Management Response: UN Women in Asia and the Pacific is fully committed to enhancing a culture of evaluation in the region. CPE’s are an important source of information for learning from previous programming and ensuring UN Women’s work in the country is strategic and effective. In cooperation with the evaluation office, the RO will advocate for the inclusion of CPE’s in the programme of work of CO’s in the region.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Knowledge management
Organizational Priorities: Culture of results/RBM
UNEG Criteria: Impact
Key Actions
Responsible Deadline Status Comments
Dedicated session on evaluation in regional for a [regional retreat 2018] RES, senior management ROAP 2022/12 Completed A dedicated session on evaluation was organized during the rep's retreat in Feb. 2018, Nepal.
Key performance indicators for evaluation are met including, three per cent target of dedicated funding for evaluations. senior management COs and RO 2022/12 Initiated Reporting will occur in Q1 of 2019
RES to provide support to planning and conduct of CPE and co-manage with CO/MCO. RES, CO/MCO 2022/12 Initiated 2018 CPE is the evaluation of PO's under the RO. co-led by the RES. Data collection is almost finished as of 8 Oct. 2018. MERP for SN indicates planned CPE's.
Recommendation: In order to maximise learning from evaluations, meta-analyses of evaluation reports should be conducted one year prior to the development of the regional and country-level Strategic Notes basis in order to support learning from, and utilization of, evaluations. Staff managing evaluations should ensure that lessons learned sections are included in all reports. For programmes with multiple phases or for those conducted over a period of five years or longer, impact evaluations should be conducted in order to analyse how programme interventions by UN Women have affected the lives of women and girls and contributed to addressing the underlying causes of inequality and marginalisation.
Management Response: UN Women in Asia and the Pacific is fully committed to enhancing a culture of evaluation in the region. Meta-analyses provide a rich source of evidence based knowledge that can be used to inform programme and project planning and enhance effective implementation. The UN Women evaluation handbook advocates for the inclusion of a lessons learned section in evaluation reports. Through the support of the Regional Evaluation Specialist support to staff managing evaluations will be strengthened including the planning of impact evaluations.
Description:
Management Response Category: Accepted
Thematic Area: Not applicable
Operating Principles: Knowledge management
Organizational Priorities: Culture of results/RBM
UNEG Criteria: Impact
Key Actions
Responsible Deadline Status Comments
Advocate the planning of meta-analysis as part of the country portfolio evaluation that feeds into the SN. RES, senior management of ROAP & CO's 2022/12 Ongoing Recommendations of the Meta Evaluation was fed into the new SN of the RO. CPE's are being planned for all countries: Bangladesh & PNG 2019.
RO to ensure planning of meta-analysis in advance of planning SN. RES, senior management of ROAP 2022/12 Initiated ROAP decided to wait for two SN periods to conduct another meta analysis.
Advocate and support impact evaluations where appropriate. RES, senior management of ROAP & COs 2022/12 Ongoing 2018/19 PNG Safe Cities/Safe Public Transport Impact Evaluation.